Privacy Notice

Last updated: 15 June 2026

This Privacy Notice explains how Umm Eesa Quran School uses personal information when parents or guardians contact us, enquire about classes, or enrol a child.

This notice is written for parents and guardians. Our enquiry form should be completed by a parent or guardian, not by a child.

Who We Are

Umm Eesa Quran School provides Qur'an, Tajweed, Arabic and Islamic Studies classes for children.

Data controller: Umm Eesa Quran School
Contact email: uequranschool@gmail.com
Location: Didsbury, Manchester

If you have any questions about how we use personal information, please contact us using the email address above.

Information We Collect

When you contact us or submit an enquiry, we may collect:

• parent or guardian name;
• parent or guardian email address;
• parent or guardian phone number;
• number of children you are enquiring about;
• child's name;
• child's age;
• preferred class type;
• preferred class location;
• details about the child's current Qur'an level, previous learning experience, or learning needs;
• any other information you choose to include in the enquiry form or in later messages.

Please only provide information that is relevant to the enquiry.

Children's Information

Because our classes are for children, we may collect limited information about children so that we can respond to enquiries, assess which class may be suitable, and manage enrolment.

We take extra care with children's information. We aim to collect only what we need, keep it secure, limit who can access it, and delete it when it is no longer needed.

Parents and guardians should not include highly sensitive information in the enquiry form unless it is necessary for us to understand the child's learning or safeguarding needs.

Special Category Information

Because Umm Eesa Quran School is a Qur'an school, some information you provide may indicate religious belief or religious education. This can be classed as special category personal data under UK data protection law.

Where we process this type of information, we only use it for the purpose of responding to your enquiry, arranging suitable classes, providing Qur'an and Islamic studies education, and managing the child's place at the school. Where required, we will rely on your explicit consent or another lawful condition under UK data protection law.

Why We Use Personal Information

We use personal information to:

• respond to enquiries;
• contact parents or guardians about classes;
• assess which class or teaching option may be suitable;
• arrange enrolment and manage a child's place;
• communicate important information about fees, attendance, class times, location, holidays and school administration;
• keep appropriate records for safeguarding, administration, accounting and legal purposes;
• protect the safety and welfare of children, staff and families.

Our Lawful Basis

We use personal information under the following lawful bases:

• Legitimate interests: to respond to enquiries and run the school in an organised and safe way.
• Contract or steps before a contract: where you enquire about, accept, or continue with a place at the school.
• Legal obligation: where we need to keep records or respond to legal, safeguarding, accounting or regulatory requirements.
• Consent or explicit consent: where we ask for consent for a specific use, such as certain special category information or optional communications.

You can withdraw consent at any time where we rely on consent. This will not affect anything we have already done lawfully before consent was withdrawn.

Who We Share Information With

We do not sell personal information.

We may share information only where necessary with:

• teachers, staff or administrators involved in running the school;
• Web3Forms, which processes enquiry form submissions from our website;
• email and hosting providers used to run our communications and website;
• professional advisers, insurers, accountants or legal advisers where needed;
• safeguarding, emergency, regulatory or legal authorities where required.

Our website may also use third-party services such as Google Maps or Google Fonts. These services may receive technical information such as IP address or browser information when they load.

International Transfers

Some service providers may process personal information outside the United Kingdom. Where this happens, we will take steps to make sure appropriate safeguards are in place under UK data protection law.

How Long We Keep Information

We keep personal information only for as long as needed.

As a guide:

• unsuccessful or general enquiries should usually be deleted within 6 to 12 months;
• enrolment and attendance records may be kept while the child attends the school and for a reasonable period afterwards;
• payment, accounting or legal records may need to be kept for longer where required by law;
• safeguarding records may need to be kept for an appropriate longer period depending on the nature of the concern.

We review information from time to time and delete or anonymise it when it is no longer needed.

Marketing

We do not use children's information for marketing.

We may contact parents or guardians about their enquiry, enrolment, classes, fees, timetable updates, or related school administration. We will not send unrelated marketing without permission.

Your Rights

Under UK data protection law, you may have the right to:

• ask for a copy of personal information we hold;
• ask us to correct inaccurate information;
• ask us to delete information in certain circumstances;
• ask us to restrict how information is used;
• object to certain uses of information;
• withdraw consent where we rely on consent;
• complain to the Information Commissioner's Office.

To exercise your rights, contact us at uequranschool@gmail.com.

Security

We take reasonable steps to protect personal information, including limiting access to those who need it, using secure services where possible, and avoiding unnecessary collection or sharing of children's information.

No website or email system can be guaranteed completely secure. Please avoid sending unnecessary sensitive information through the enquiry form.

Updates To This Notice

We may update this Privacy Notice from time to time. The latest version should always be available on our website.